| # |
What are the hazards? |
Who might be harmed and how? |
Controls |
What further action do you need to consider to control the risks? |
Action by whom? |
| 1 |
Getting or spreading CV19 by not washing hands or not washing them adequately |
- Staff
- Volunteers
- Members
- Visitors
|
- Provide hand washing facilities including hand sanitiser
- Require members to wash/sanitise at the start, middle and end of group
- Update food preparation policy to include specification of hand washing standards
- Provide single use gloves for food prep
- Ensure venues have signage about hand washing
- Include information on hand washing in reorientation pack
|
- Ensure stocks of hand sanitizer in place and ordered ongoing
- Monitor hand washing/sanitizing during groups
- Order single use gloves
- Receive assurance from venues that there is adequate signage, or provide appropriate signage where lacking
- Develop reorientation pack to include operation of these controls
|
|
| 2 |
Getting or spreading CV19 in common use high traffic areas such toilet facilities and entry/exit points |
- Staff
- Volunteers
- Members
- Visitors
|
- Operate a one-way system at entry and exit points
- Provide ‘stations’ for hand sanitizing, paying and being shown to seat
- Ensure venues have signage about social distancing
- Ensure toilet facilities are limited to single use
- Update food preparation policy to ensure one staff member only is in the kitchen area for any session, and no group members or others – name dedicated person for each group
- Include information on entry and exit and common use areas in reorientation pack
|
- Receive assurance from venues that signage about one way systems and social distancing are in place, or provide appropriate signage where lacking
- Receive assurance that venues have single use toilet facilities
- Train staff and volunteers to understand and operate protocols and procedures
- Update food preparation policy
- Develop reorientation pack to include operation of these controls
|
- SM + LN
- Staff (LN/SM lead)
|
| 3 |
Getting or spreading CV19 through workers living together and/or travelling to work together |
|
- Workers should minimise travel with people outside of their household or extended household
|
- Inform staff of policy around travel
|
|
| 4 |
Getting or spreading CV19 by not cleaning surfaces, etc |
- Staff
- Volunteers
- Members
- Visitors
|
- Provide appropriate cleaning equipment (sprays, wipes, etc) for use before and after group
- Ensure staff and volunteers are trained appropriately to clean effectively
- Ensure enough time is provided for staff to carry out cleaning effectively
- Identify surfaces that are frequently touched and by many people, eg handrails, door handles, and specify the frequency and level of cleaning and by whom
- Train people how to put on and remove personal protective equipment (PPE) that is used and how to keep it clean
- Avoid sharing work equipment by allocating it to an individual for each group, put cleaning regimes in place to clean between each user
- Identify where to reduce the contact of people with surfaces, eg by leaving open doors that are not fire doors, providing contactless payment, using electronic documents rather than paperwork
- Ensure venues have a regular and sufficient cleaning regime in place
|
- Ensure stocks of cleaning equipment in place and ordered ongoing
- Training to staff and volunteers on cleaning procedures and use of PPE
- Monitor cleaning during groups to ensure protocols are followed
- Develop a rota of roles and use of equipment for groups
- Receive assurance that venues have regular and sufficient cleaning regimes in place
- Staff to clean surfaces that are frequently touched before and after group, according to government guidance (link in introduction) and remove waste at the end of each group.
|
|
| 5 |
Mental health and wellbeing affected through isolation or anxiety about CV19 |
|
- Provide singing and social networking and/or gentle exercise groups for members by getting started in a COVID secure environment
- Provide re-orientation pack in advance of groups starting, to include instructions and to reassure members of actions taken
- Provide PPE to members as appropriate – visors
|
- Develop reorientation pack to include operation of these controls
- Secure funding for and purchase PPE
|
|
| 6 |
Getting or spreading CV19 through not social distancing |
- Staff
- Volunteers
- Members
- Visitors
|
- Staff to guide members to their seats/places where appropriate
- Ensure members have read and agreed to protocols in the reorientation pack
- Seating to be placed 1m apart
- Staff and volunteers to monitor and manage social distancing during group time
- Limit numbers of members attending to ensure 1m social distancing is possible.
- Strongly advise against any physical greetings i.e. handshakes, hugs, kisses
- Ensure venues have signage about social distancing
|
- Receive assurance from venues that signage about one way systems and social distancing are in place, or provide appropriate signage where lacking
- Agree allowable secure capacity with venues
- Develop booking policy to include asking members to call/text/email in advance to indicate whether they are planning to attend groups, members will not be able to attend if they have not booked a place
- Develop reorientation pack to include operation of these controls
|
|
| 7 |
Poor ventilation leading to risks of CV19 spreading |
- Staff
- Volunteers
- Members
- Visitors
|
- Open windows and doors where possible
- If ventilation is inadequate consider use of alternative venues
|
- Consider appropriateness of venues and secure alternative venues if needed
|
|
| 8 |
Increased risk of infection and complications for vulnerable people |
|
- Those who are shielding under medical advice should not attend until safe to do so
- Members responsible for making their own decision about whether to attend
- No members, staff, volunteers, or visitors with symptoms should attend
- Temperature check at the door prior to each group, those with a raised temperature would not be allowed to attend
- Reorientation pack to be completed and signed in advance
|
- Purchase touchless thermometer
- Develop reorientation pack to include operation of these controls
|
|
| 9 |
Getting or spreading CV19 through group singing |
- Staff
- Volunteers
- Members
- Visitors
|
- Provide PPE (visors) for staff, volunteers and members to be worn at all times during singing
- Seat members 1m apart and no moving seats during groups
- Microphone provided to staff to avoid shouting
- Members to be led to seats and must remain seated until asked to move by staff
- Group singing not allowed until legislated for.
|
- Develop reorientation pack to include operation of these controls
- Secure funding for and purchase PPE
- Train staff and volunteers in setting up the venues
- Purchase staff microphone(s)
|
|
| 12 |
Staff, volunteer or member attends group with CV19, or is later notified through track and trace |
- Staff
- Volunteers
- Members
- Visitors
|
- Anyone with symptoms not allowed to enter groups
- Ask staff and volunteers to take up testing as appropriate
- Implement track and trace policy and procedure
- Inform members of group closure for two week period
- Include track and trace policy in reorientation pack
|
- Write track and trace policy/procedure
- Develop reorientation pack to include operation of these controls
|
|
| 13 |
Members living with dementia or similar conditions do not adhere to COVID secure protocols |
|
- Ensure careers attend for those who require support
- Ensure careers have signed reorientation pack for themselves and for their patients if they cannot sign themselves
|
- Develop reorientation pack to include operation of these controls
|
|
| 14 |
Transmission of CV19 through staff meetings |
|
- If meetings are essential hold in a COVID secure environment
|
- No additional action needed
|
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